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Medical Office Virtual Receptionist & Office Assistants

Virtual Medical Receptionist Services

With a virtual medical receptionist, healthcare practices can experience the same level of service as having an in-house front desk person. From incoming and outgoing calls to appointment bookings and confirmations, rescheduling and insurance verifications, your patients will enjoy seamless remote call routing, and their questions will be quickly answered. Plus, with VOIP phone software, your patients will receive and make calls straight from existing phone numbers and area codes without ever realizing that it's not an in-house receptionist.

Uncovering the Many Tasks of a Portiva Medical Office Virtual Receptionist

remote medical scribe Portiva provides an invaluable service to any medical practice–reliable, experienced virtual medical receptionists. Our team of healthcare-trained virtual assistants can handle all your medical administrative needs, such as answering phones, making calls to patients and refilling prescriptions.

We also help streamline the processes in your facility, ensuring appointments are managed efficiently, and insurance verification is taken care of. Not to mention, our virtual receptionists can take on various clerical tasks, so your in-person staff won’t have to worry about them. With Portiva, you’ll always have a reliable virtual receptionist when needed.

Our virtual medical receptionists are highly skilled and experienced professionals, equipped to accomplish varied duties, like:

1. Say Goodbye to Answering Services with Virtual Medical Secretaries

Say goodbye to dealing with unreliable after-hours or weekend answering services. With Portiva, your medical practice can have a reliable virtual medical secretary who will answer the phones just like they were in the office. Our team at Portiva makes sure that all patients are always connected directly to the practice so everything runs smoothly. Enjoy peace of mind knowing that you have a dependable virtual medical secretary just a phone call away.

2. Make Calls with Remote Medical Receptionists 

Our virtual medical receptionists are eager and ready to go the extra mile when needed, whether making calls to patients due to scheduling conflicts, delivering test results, or anything else. Feel confident that your calls will be handled with care and attention!

Portiva is an invaluable asset — your Remote Medical Receptionist is highly beneficial and makes life easier!

3. Take Your Medical Appointment Management to the Next Level With Virtual Receptionist Services

Managing the hectic work schedule of a medical facility can be daunting. Portiva Healthcare-trained virtual medical receptionists are here to help! Our experienced staff will take the stress and workload off your plate, ensuring that patients get booked efficiently every time.

4. Revolutionize Patient Care with Healthcare Virtual Receptionists: Refill Prescriptions Easily and Quickly

Virtual medical assistants can be a valuable asset to busy healthcare practices. They are qualified and trained to refill patient prescriptions and alert the appropriate staff in your existing workflows. This automated process helps streamline medication refills, saving you and your patients time and money. In addition, virtual medical assistants can be called upon to contact local pharmacies for any additional assistance that may be needed, providing an extra layer of support to ensure all refills are completed quickly and efficiently. With this technology, healthcare providers can trust that their medication refills will be handled promptly with excellent results.

5. Make Insurance Verification Easier with Medical Virtual Receptionists

Our virtual medical receptionists have the capabilities to take the headache out of medical insurance verification for new and existing patients – freeing up in-house staff to focus on other important job duties. This innovative approach ensures that all healthcare providers have access to reliable and accurate patient insurance information, allowing them to better care for their patients.

6. Take the Headache Out of Medical Insurance Verification: Our Virtual Medical Receptionist Makes it Easier.

Our virtual medical receptionists have the capabilities to make medical insurance verification easier for new and existing patients while freeing up in-house staff to concentrate on other essential duties. This innovative approach ensures healthcare providers can access reliable and accurate patient insurance information to provide better patient care.

Need help with your medical appointments? Portiva is here to provide the best virtual receptionist experience available. 

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Why Should I Get a Virtual Medical Assistant from Portiva?

virtual assistant having a skype video call to a doctorHaving a warm and friendly first contact when patients visit your medical office is essential. Your receptionists are the ones who provide this comfort and set the tone for the patient’s experience. But juggling phone calls, emails, and other tasks can overwhelm receptionists and distract patients. That’s why Portiva offers virtual medical assistant services to help you make sure that your receptionists are available to assist patients in the office.

Portiva provides top-notch virtual receptionists to take over administrative duties, including taking calls and responding to emails, scheduling appointments, and more so your in-office staff can focus on providing an excellent patient experience. The added bonus? Reducing your receptionist staff saves money while guaranteeing quality service in person and virtually.

Remote Medical Receptions for Your Practice

Looking to make your medical practice successful? Look only as far as a remote medical receptionist from Portiva. Make an appointment today and experience the ease of having all your questions answered, worrying less about managing a physical receptionist and understanding exactly how the process works. Start realizing the full potential of what having a medical receptionist can do for your practice – book an appointment now!

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From a Real Doctor Testimonials

Medical office virtual receptionist vs. Traditional receptionist

A virtual clinic receptionist is an individual who supports an office by handling various administrative tasks. This includes handling appointments, answering phones, and managing medical files. In addition, virtual office receptionists can also provide patients with information about the clinic and the services it offers.

A traditional receptionist is responsible for greeting patients and visitors, answering phones, and managing the front desk of a clinic. They could also make appointments, issue medical records, and handle billing and insurance matters.

academic transcription services - calling on the phoneThe cost of hiring traditional receptionists vs. hiring virtual office receptionists can be a difficult decision to make. On the one hand, you have the cost of paying an actual receptionist or in-house admin staff, including benefits and payroll taxes. On the other hand, you have the cost of giving virtual receptionists a try, where you only pay for the time you use their services.

Some factors should be considered when making this decision, including the size of your office, the type of services you offer, and the amount of customer service interaction your office requires. In general, offices requiring more customer service interaction may benefit from having a virtual office receptionist.

Some offices may find that the cost of hiring a virtual office receptionist is worth the benefits they provide. This is especially significant for growing practices or those who want to elevate their business to greater heights and remain within their budget.

Others may find that the cost is too high and opt for a traditional receptionist instead, especially for offices that do not see that much traffic most of the time. The decision is ultimately up to the clinic owner to decide what is best for their business.

Their role

Virtual office receptionists play a significant role in the medical industry. Their role is becoming increasingly important as medical practices move towards a more virtual model. Medical professionals can focus on providing quality care to their patients by employing a virtual office services receptionist. They are in charge of various duties, including managing appointments and phones, receiving customer queries, handling medical files, and providing support to medical professionals.

Virtual office receptionists provide one of the most essential services: handling appointments. They are responsible for ensuring that patients are scheduled for the proper tests and confirm appointments and that they are aware of any upcoming appointments. They also handle cancellations and rescheduling appointments, which can be very helpful for medical professionals.

Virtual office receptionists are also responsible for handling calls. They receive phone calls from patients and provide them with information about the clinic, such as hours of operation and directions. They can also provide patients with information about their medical conditions and treatments.

Another essential role that virtual office receptionists play is managing medical files. They keep track of patient records, test results, and other important information. This can be very helpful for medical professionals, who can access this information when needed.

Their importance

Virtual office receptionists are an essential part of the office team. They provide a vital link between patients and doctors. Patients appreciate the convenience of communicating with a virtual medical assistant who can help them schedule appointments, request medical records, and ask questions about their health. Less waiting time means more business for the doctor and increased patient satisfaction.

Doctors appreciate that virtual office receptionists can handle many administrative workloads that take up valuable time and energy. Virtual receptionists give physicians and their staff extra time to see more patients. They also promote a work-life balance while preventing physician burnout.

Virtual office receptionists can help to reduce the cost of running a clinic. By handling the administrative workload for medical professionals for a fraction of the cost of hiring a full-time employee, they can help reduce the time and money spent on office work.

In short, virtual office receptionists play an essential role in making sure the office runs smoothly. From handling the phone system for appointments and incoming calls to managing medical files, they are essential to the day-to-day operations of a clinic.

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The benefits

There are several benefits to using virtual office receptionists. Some of the key benefits include:

Increased convenience for patients

Patients appreciate the convenience of communicating with a virtual medical assistant who can help them schedule appointments, request medical records, and ask questions about their health.

The advantage of reduced waiting time is that patients can get the medical attention they need sooner. This is especially beneficial for those with urgent medical conditions. By using the services of a virtual office receptionist, patients can reduce the amount of time they spend waiting in the doctor’s office. People who have a disability, in particular, will benefit from this. Busy schedule.

One of the benefits of having a virtual medical office assistant is that they can help increase patient access to their medical records. A virtual medical receptionist can provide patients with a secure login and password so they can access their medical records online. The needy will especially benefit from this. Keep track of their medical history or share medical information with their doctor. The availability of medical records can benefit patients. stay informed about their health and ensure they get the best customer care possible.

Reduced cost for medical offices

Virtual office receptionists can help to reduce the cost of running a clinic by handling administrative tasks for medical professionals for a fraction of the cost of hiring a full-time employee.

Efficient use of time

A health office can reduce overhead costs by hiring a fully trained virtual receptionist. A virtual medical receptionist is an employee who works remotely, often from their own home. This saves the office money on things like office space and equipment. Hiring a virtual medical receptionist can also reduce the cost of employee benefits, such as health insurance and retirement plans.

Having just one virtual receptionist can help an office manage its patients’ files. They can track appointments, update patient information, and send reminders to patients about upcoming appointments. This helps keep the medical office’s files organized and up-to-date.

Hiring a virtual medical receptionist can be a cost-effective way for an office to reduce overhead costs and manage its patients’ files.

Efficient use of time

Virtual receptionists are ideal for healthcare offices that must utilize their time effectively. They enable 24/7 access to a remote assistant who can handle incoming calls, arrange appointments, answer questions and provide customer service. Medical answering services are also cost-effective and are a backup solution for unforeseen disasters.

Furthermore, virtual receptionists are highly efficient in time management; they quickly schedule appointments without waiting for a secretary and can answer common inquiries about the office or medical procedures. Consequently, physicians and their staff have more time to see patients and achieve a better work-life balance while preventing physician burnout.

Reduced appointment cancellations

If you’re like most medical professionals, you know how important it is to maintain a full schedule of appointments. You can do this to ensure that you help as many patients as possible, but it also helps your practice generate more revenue. However, getting patients to keep their appointments is one of your biggest challenges. In fact, one study found that the average medical practice loses $83 for every canceled or missed appointment.

healthcare virtual assistantWhile some factors can contribute to appointment cancellations and no-shows, one of the biggest reasons is patients forgetting about their appointments. This can be especially common when patients have to juggle multiple appointments with multiple providers. And this is where virtual office receptionists can play a crucial role.

Virtual office receptionists can take care of many tasks, allowing medical professionals to focus on providing quality customer care and service. From handling calls and appointments to managing medical files, virtual medical receptionists play a vital role in the day-to-day operations of a healthcare office. And by taking some of the administrative burdens off medical professionals, they can reduce the amount of time spent on non-clinical tasks.

This allows medical professionals to focus on what they do best – providing quality patient care. And it also helps them reduce the number of appointment cancellations and no-shows, which can result in more money for the practice. In fact, one study found that medical practices that used virtual receptionists saw a reduction in appointment cancellations of nearly 20%.

In that case, if you’re seeking to reduce the number of appointment cancellations and no-shows in your practice, consider using a virtual receptionist services. They can help take care of many tasks, allowing you to focus on providing quality customer care and service.

Improved patient satisfaction

In short, virtual office receptionists play an essential role in making sure the office runs smoothly. From handling appointments and calls to managing medical files, they are essential to the day-to-day operations of a healthcare office. This leads to improved patient satisfaction.

Reduced denied claims

Making use of an is one of the numerous advantages. The virtual assistant healthcare can help reduce denied claims. By establishing good communication with insurance companies, medical professionals can avoid having claims denied due to incorrect information or misunderstanding. A virtual medical receptionist can also help keep track of patient insurance information and eligibility, ensuring that patients are billed correctly for services rendered. This can help avoid costly mistakes and the hassle of dealing with denied claims later on.

Virtual office receptionists can be accommodating in following up on denied claims. They can track when claims have been sent and received, as well as keep track of any payments that have been made. This ensures that an appeal can be submitted on time in case of a denial, saving time in reviewing the claim. This can help to ensure that no steps are missed in the process and that everything is handled efficiently. They can also double-check everything to reduce the possibility of denied claims.

How to select the ideal candidate for your work

When looking for a virtual office receptionist, it is crucial to consider the needs of your practice. The following considerations should be made in your decision:

1. What services do you need? – virtual office receptionists offer various services, so it is crucial to select one that can meet the needs of your practice.

2. What is your budget? – virtual office receptionists can vary in price, so it is crucial to find one that fits within your budget.

3. How much experience does the virtual receptionist have? – it is vital to select someone who has the experience and knowledge to handle the tasks required by your medical office.

4. What is the quality of their customer service? – virtual office receptionists are customer-facing employees, so selecting one with excellent customer service skills is crucial.

5. How reliable are they? – virtual office receptionists should be dependable and able to meet deadlines. It is crucial to enquire about potential service providers’ availability and how often they are available for support.

Conclusion:

medical virtual assistantIf you are looking for the best virtual office receptionist for your practice, consider these key variables while deciding. You can be confident that your medical office will operate effectively and efficiently with the proper supplier.

Virtual office receptionists play a vital role in the medical industry by handling various tasks, from appointments and calls to managing medical files. They can help reduce denied claims and improve patient satisfaction. When looking for a virtual office receptionist, it is vital to consider the needs of your practice and select one with the experience and knowledge to handle the tasks required.

They can help to improve the efficiency and success of your medical practice while helping you reduce costs. Whether you are a doctor looking to streamline operations or a patient looking for quality medical care, virtual office receptionists can help. Therefore, consider hiring virtual office receptionists if you’re seeking approaches to increase the effectiveness and success of your medical business.

If you are looking for administrative support for your medical office, connect with Portiva to find a suitable virtual office receptionist. Portiva’s virtual medical receptionists can provide critical services that will help improve your medical practice’s day-to-day operations.

Utilizing a virtual medical receptionist will link your office phone to them, and patients’ calls will be promptly answered. Your virtual administrative medical assistant can also make calls from your caller ID remotely to your patients, insurance companies, and prescription refills and interact with other healthcare sectors without difficulty.

Working with Portiva’s medical virtual office receptionist is far less costly than employing an in-person employee. With our clinic, you won’t have to worry about the expensive repercussions of expansions, such as higher rent, equipment costs, or employee benefits. So what are you waiting for? Connect with us today at portiva.com or call us at 800 991 6922 and elevate your practice to the next level!

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