Remote Medical Scribe: Simplify your medical documentation with our reliable and efficient remote scribe service. Call us now to experience real-time transcriptions, accurate note-taking, and more!

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Remote Medical Scribe Hiring Process

How We Work?

Contact Portiva

Take the first step and reach out to Portiva to inquire about their remote medical scribe services

Discuss Your Needs

They will work with you to understand the scope of your project and determine how many virtual scribes you will need.

Set Up the Service

This may involve providing training materials for your staff, setting up access to their secure platform, and assigning virtual scribes to your account.


Completed Tasks


Happy Doctors


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Expert VAs

Completing essential tasks such as answering phones, managing and maintaining a comprehensive medical record of patients, and handling billing is a daily necessity in medical practice. These duties can be overwhelming due to the amount of documentation required in healthcare. Fortunately, there exists an alternative that can help take some of the burdens off of in-office staff: a medical scribe.

A medical scribe has the experience and knowledge to complete these tasks accurately and efficiently. Additionally, a medical scribe can work continuously, which can help take some pressure off your in-office staff during busy times.

What is a remote scribe?

Remote scribing can provide healthcare providers several advantages, such as enhanced workflows, better record-keeping, increased accuracy, and shorter turnaround times while utilizing medical terminology. It enables doctors to review and modify notes in real-time and receive specialized attention from a virtual medical scribe for precise data entry during recorded patient visits. This helps create a well written medical history and ensures that a medical record is error-free, leading to low insurance fees and hassle-free medical record requests. Remote scribes can increase patient contact hours and help discover the patient’s history. But remote writers must possess strong verbal communication skills to be effective in providing virtual assistance.

nurse virtual assistant Moreover, it reduces costs associated with potential disputes between providers and insurers regarding billing & medical coding issues often caused by incomplete or rushed assessments. Remote scribing technology is becoming more advanced & secure every day, and its success rate for providing better patient care & management efficiency is well established.

Consequently, many healthcare organizations are turning towards this solution as an effective way of streamlining their daily operations while allowing flexibility due to its virtual nature. Ultimately, a medical scribe helps ensure quality care with utmost precision and assurance.

Does scribe services count as clinical experience?

COVID-19 has changed many aspects of healthcare, including the increased use of telemedicine. Remote scribes can serve as intermediaries to help facilitate care without physical contact between a doctor and a patient, but does this count towards clinical experience for those looking to obtain a medical degree for a virtual medical scribe role?

The answer depends on the type of role the remote scribe fills. Talking over the phone or via video call, messaging apps, and consultations carried out through remote technologies are all considered telemedicine. However, to gain clinical experience, direct interaction between doctor and patient must be present during the talk.

In some cases, remote scribing is acceptable if it’s relevant to the role they’re applying for. Knowledge of digital health protocols and expertise in accurately documenting detailed notes from each visit with EMR systems is valuable for transcription or note-taking roles.

Aspiring physicians should prioritize more traditional hands-on experiences like shadowing experienced doctors or going on hospital rounds whenever possible—in addition to any telemedicine roles they might seek. This will ensure they interact directly with patients to prepare effectively for their future careers.

Scribe Program: Career growth without the high cost

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If you’re looking for a way to improve your efficiency and bottom line, consider hiring a remote medical scribe. Lighten workload: Energize staff; help patients.

The medical scribe program can help you in some ways. By delegating tasks to medical transcriptionists, you need not worry about documentation in the exam room with a patient. Patients sometimes feel uncomfortable during a physical exam, especially when someone else is in the room. This makes a virtual scribe beneficial to assist you in the exam room by documenting everything that occurs virtually. As opposed to having an on-site scribe.

What do scribe services do?

A virtual medical scribe is a healthcare professional who provides administrative support to a doctor or medical practice. Virtual scribes can handle a wide range of clerical duties. Take calls, set up appointments: Improve practice and bottom line.

A virtual medical scribe is familiar with the administrative side of things. So you can be sure they can handle anything that comes their way. Here are some of the ways a virtual medical scribe can help you:

Medical Transcription

remote medical scribe

Medical transcription involves transcribing medical records into clinical notes, which are created from dictated notes by doctors or other healthcare professionals. The process requires proficiency in medical terminology and accuracy in recording patient visits. A remote medical scribe usually performs this task, ensuring all information is recorded and available for future use. The medical record created from patient encounters is a crucial source of information. Therefore, gathering clinical data is an essential function that must be carried out within patient contact hours.

Medical transcriptionists must have excellent listening and typing skills and a strong knowledge of medical terminology. Understand content, and transcribe accurately.

Virtual scribes can help your practice by providing accurate and up-to-date medical scribe services in real-time. Ensure records are documented, and accessible.

Hospitalist Scribes and Outpatient scribes at work

Doctors and staff are enabled to provide optimal care by training a remote medical scribe to handle medical documentation for patient visits. To help document information, a virtual writer may be hired, ensuring HIPAA-compliant data is gathered for medical practices.

The scribe program reduces the burden on doctors and their staff, benefiting clients. Without complete data or information from the patient or provider, obtaining authorization.  Approval from insurance companies for procedures can take a long time. However, virtual assistants handling paperwork can help avoid this issue and make it easier for patients to access necessary procedures promptly.

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Virtual Medical Scribe Solution To Your Remote Scribe Needs

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Answering phones

Answering phones is one of the essential tasks for a medical practice. But you would not want your in-house staff to be stuck with it. Having your phones ringing off the hook means good business. Thus, it could also keep your staff behind the desk. Rather than being out there to support you and your clients.

Stop searching and start using the best virtual medical scriber available

Virtual scribes can handle this task so you and your staff can focus on meeting the patient’s needs. Deliver other services that require you to be physically present, like physical examination and taking vital signs. This will ensure excellent customer care for every patient who comes to you for help.

Scheduling appointments

Patients must be able to schedule appointments promptly, and you need to be able to keep track of your schedule. Many things can happen when any of these are taken for granted or forgotten. Which is not uncommon for a busy line of work.

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Virtual scribes can handle this remotely to save on overhead and employee costs. They also promote provider productivity while preventing physician burnout.

Additionaly, when making appointments, there are a few things to consider. To begin with, you must confirm your scheduled appointments. To begin with, you must confirm that your scribe is familiar with your schedule. They should know when you are available and when you are not. Depending on their specialty, physicians may need extra time to address the patient’s specific needs.

Having the optimal spacing to schedule one appointment to the next. Allows the provider to have an idea of how many people he can see daily. And allows the staff to make the necessary preparations between client visits. Keeping the clinic clean and ready for the following clients promotes a feeling of great importance placed on your job. Implies how serious you are in caring for others’ needs.

Virtual scribe handling your appointments

Secondly, the item you must verify is that your scribe can communicate with patients. They should answer any inquiries that patients may have, including office hours. Available services, diet and health plans, medication timing, prescription refills, accepted insurance plans, and provider fees.

Your scribes may be the first person that your clients come in contact with, and this could mean gain or loss for your business. People want to be taken care of when they have health concerns. And your virtual scribe needs to have the charisma to deliver indirect care remotely.

Third, you must guarantee that your scribe can schedule appointments on time. A patient should be able to schedule an appointment within a few days of calling. You have to consider how many people can be seen in a day and the intervals. And you also have to manage the waiting list. Your scribe has to be aware of any cancellations and should have the initiative to do due diligence and call out for others to come in instead.

Verifying insurance

remote medical scribe

Confirming insurance is a process that virtual scribes must be familiar with. This includes knowing different policies, deductibles, co-pays, out-of-pocket maximums, and what services are covered or excluded. They should also have access to the list of insurance they are affiliated with. Additionally, they must understand the claims process and be able to submit claims accurately and promptly.

Virtual assistants can help submit insurance claims by ensuring all the necessary information is included on the form. And submitted promptly. They can also track the claim’s status and inform providers when it has been processed and reimbursed. The virtual health care assistant should also know which services qualify for a claim. How to submit one, and what documentation is required.

Lastly, scribes should be able to contact the insurance company if any problems arise. So they can work together to find beneficial solutions for both parties.

Handling billing

The process of billing can be difficult and time-consuming. It would be best if you made sure that your scribes are familiar with the billing process. And can handle it quickly.

Several considerations should be made when handling billing, and the first is that you must ensure that your scribe is familiar with your billing process. They should know how and when to submit bills and what documentation is required. They should have attention to detail to verify the numbers before submission so errors can be avoided.

Versatile and efficient medical scribes

In second place, you must guarantee that your scribe can contact the insurance company if there are any problems. They should be able to speak in a matter-of-fact tone and determine possible positive outcomes for all parties. They should have critical thinking skills to efficiently verify. And clarify any service concerns that affect your provider and their clients.

Medical and Dental Virtual Assistants female

Thirdly, you must ensure that your scribe can keep track of payments. They should be able to track when payments are due and follow up with patients who have not paid their bills. Being organized in tracking payables and dues would ensure that your provider is well-compensated for services rendered.

A method of organization for these has to be in place, something that others can quickly look up. This would be beneficial not only to ensure that others can cover for your virtual scribe while they are away but also for you and your staff to be aware of the financial status of your clinic.

Submitting and receiving medical records

Submitting and receiving medical records is part of the routine medical office work. You need to make sure that your scribes are familiar with submitting and receiving records and the software or programs used if any. They should know how and when to submit health records. A system must be followed for receiving and organizing health records from various healthcare agencies.

In the second place, you must guarantee that your virtual scribe can contact the appropriate parties if there are any problems. They should be able to speak to a medical records representative or the clients and get the problem resolved. Being HIPAA compliant in the documentation of your records makes resolving concerns easy for your medical scribe.

Great scribes can converse effectively with anyone

Thirdly, you must ensure that your virtual scribe can keep track of all your records. They should be able to track when records are due and follow up with patients who have not received their records. They should also be able to ensure that all records are accurate and updated regularly.

Updating your EHR system

Electronic Health Records are essential to any doctor’s office, and scribes need to ensure that they are familiar with the system to keep records up to date and readily available when needed. Virtual scribes should know how to update records and what documentation is required if any updates to the current information are needed.

The following is the second thing you must verify: your scribes can contact the appropriate parties if there are any problems. They should be able to speak to various agencies and patients, if necessary, to resolve any discrepancies in the records.

The third action you must take is to ensure that your medical scribe can keep track of updates. Great attention to detail is needed to ensure everything is accurate and up to date. Delays in optimal patient care delivery can be avoided by ensuring accurate and comprehensive records are routinely kept.

Aim for a virtual scribe that will be an asset to your career

By delegating tasks to virtual scribes, You can relieve some of the pressure on your office personnel, so they have more time to work on more crucial tasks. And more patients would be seen by physicians. Medical scribes are trained healthcare professionals and can handle various administrative tasks and services. They can answer phones, schedule appointments, verify insurance, handle billing, submit and receive medical records, update your EHR system, and handle patient documentation in real time. Hiring virtual medical scribes on your team can help you improve your practice’s efficiency and bottom line.

How a Virtual Health Scriber Can Benefit Your Practice

A Telemedicine scribe can assist you in a variety of ways. Practice. They can take calls, set up appointments, check insurance, process payments, receive and send medical records, update your EHR system, and manage patient documentation in real-time. This would guarantee more clientele for your office and relieve your staff of some tasks and refocus them on your clients.

remote medical scribe

You can be sure that Portiva will care for your needs, even if they come up after regular business hours. You can concentrate on your strength, which is taking care of your patients, while we handle the office work. A virtual medical assistant is a convenient and affordable way to increase the effectiveness of your practice.

Another benefit of having a remote medical assistant is that it enables your practice to remain compliant with evolving regulatory requirements about documentation standards and reporting deadlines. E-scribes are highly trained professionals who understand the importance of adhering to the highest standards of accuracy and reliability when documenting care encounters. As a result, they help ensure that your practice remains compliant while simultaneously providing superior quality documentation services that meet all applicable legal requirements.

The Advantages of Having a Telemedicine Scribe on Your Team

Electronic health record specialists can bring you a variety of benefits. They can take calls, set up appointments, check insurance, process payments, receive and send medical records, update your EHR system, and manage patient documentation in real time. Additionally, this ensures more clientele for your office and relieves your staff from some tasks so they can focus on clients. At Portiva, you can be sure that any needs that arise after regular business hours will be taken care of. You can focus on what you do best – caring for patients while we handle the office work. A virtual medical assistant is an affordable solution to increase the effectiveness of your practice. The advantages of having a remote medical scribe on board include the following:

  1. Increased efficiency in your office – Virtual health scribers can help with administrative tasks, so staff can concentrate on critical jobs, creating an efficient overall operation.
  2. Improved bottom line – Remote scribes can save money by taking care of tasks that would otherwise require more expensive staff members, such as registered nurses.
  3. Better patient care – Freeing up your staff’s time allows medical transcriptionists to help give better care to patients due to having more time available for them.

Contact Portiva today to learn more about the benefits that a telemedicine scribe can bring to your practice. We are ready to show you the advantages our service offers.

Do I have to hire scribe services?

Hiring one can prove highly beneficial to your practice: in addition to taking care of administrative tasks, thus allowing your staff to focus on more critical studies, it can improve overall efficiency. Furthermore, remote scribes can also help save money by handling tasks that would otherwise be performed by more expensive personnel, such as registered nurses.

Finally, by freeing up your staff’s time, remote scribes can help to better care for your patients from you since they will have more time to devote to them. If you’re eager to discover more about how a telemedicine scribe can benefit your practice, contact Portiva today. Yet, we would be happy to discuss the advantages that our services can offer you.

How Portiva’s Remote Medical Scribe can help

Portiva Remote Medical Scribe is a registered nurse, giving them a solid foundation to integrate quickly into your existing workflows. They can be trained to follow protocols and procedures to cover the administrative part of your office, specifically in the way you prefer.

virtual scribe

Firstly, your office phone can be seamlessly linked to your virtual assistant, who answers patient calls promptly. Your virtual assistant can make phone calls from your caller ID remotely, reach your patients, call insurance companies, refill prescriptions, and interact with other healthcare offices smoothly.

Secondly, this would guarantee more business for your office and alleviate the strain on your staff and channel their energy into other focus areas. Thirdly, similarly to how your virtual assistant can attend to your phones from afar, they can also access your office computer system remotely as if they were in the physical office itself. This way, you can ensure that any documentation is handled promptly and securely through a strict authorization process.

Lastly, you are guaranteed that any requirements outside of working hours will be met. You now have the liberty to concentrate on what you do best – taking care of patients – while we address the more administrative tasks involved. A virtual medical assistant is an economical and comfortable solution to improving performance in practices; get in touch with us today and learn more about how we can help you.

In conclusion, remote medical scribes have become an increasingly popular solution for medical professionals looking to streamline their workloads and improve patient care. With the ability to gather clinical data and discover a patient’s medical past history, medical scribes allow doctors to focus on providing hands-on, quality care during physical examinations. Strong verbal communication skills and access to all necessary equipment, including a reliable internet connection, are essential for successful remote scribing in the medical field. By utilizing remote scribes to manage medical record requests and maintain accurate clinical data, healthcare providers can continue to provide essential care safely and efficiently.

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