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Prior Authorization Process: Doctors’ Victory and Eminence

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Take a dive into the realm of Virtual Healthcare possibilities with our exclusive guide crafted for doctors. Explore the empowering facets of the Prior Authorization Process at Portiva, allowing you more time to focus on the fundamental goal – ensuring the health and happiness of your patients. Seize the opportunities that Prior Authorization in Healthcare brings to enhance your overall patient care experience.

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Table of Contents

prior authorization process writing in a document paperPrior authorization is a management process by which healthcare providers need to get advance approval from the health insurance company before a certain test or medication is prescribed to the patient for health coverage qualification.

With health insurance, providers might only pay for the medication with pre-approval. In that case, you will be left to pay for your bills. Additionally, recognize that Prior Authorization is a vital management process. It entails obtaining advance approval from health insurance companies before certain tests or medications are prescribed, ensuring health coverage qualification.

Medical Treatment & Medication Needing Prior Authorization Requests

The following type of medical treatment and medication requires prior authorization.

  • Medication that can be unsafe when taken with other pharmaceutical drugs.
  • Medication used for cosmetic works.
  • Pharmaceutical drugs are used for specific health conditions.
  • Medications that are frequently misused.
  • Effective, low-cost medical treatment.
  • Medical treatments that are considerably abused.
  • Medical necessity is given only in certain health states.

In emergencies, prior authorization is optional. However, health insurance providers may sometimes request authorization once you receive treatment.

Why Do Health Insurance Companies Ask For Prior Authorization?

The health insurance company requires prior authorization to review your request before approving prescribed medical necessity or medication.

Your healthcare provider may have prescribed any costly medication or medical treatment. The prior authorization process lets them analyze your request and revert with a low-cost, effective option to treat your illness.

How Prior Authorization Process Work?

The healthcare provider sends a prior authorization request to the insurance company. The health insurance provider reviews the request in 5-10 working days. Once they’re done, they will take either of these steps.

  • Approve your prior authorization request.
  • Refuse your pre-approval request.
  • Ask questions for more clarity.
  • Suggest effective, low-cost medical treatment.

Health insurance company responses will be based on the information provided by the healthcare providers. They will present your request to their team of medical doctors and clinical pharmacists, who will review it and revert with any one of the above four steps.

However, you can still wait for the health insurance company to review their decision if you don’t get a positive response.

Require prior authorization

health insurance company setting at desk workingNavigating the intricacies of healthcare often involves encounters with processes that require prior authorization. Understanding and adhering to prior authorization requirements is paramount for a smooth healthcare experience, from prescription medications to specific medical treatments. Health insurance providers implement prior authorization to review and assess the necessity of proposed medical interventions meticulously.

Consequently, patients are advised to proactively engage with their healthcare providers to comprehend the prior authorization requirements associated with prescribed medications or recommended medical procedures.

Timely communication about prior authorization expedites the process and ensures that the medical necessity review is conducted comprehensively, facilitating an informed decision-making process for healthcare providers and insurance entities. In essence, the importance of understanding and fulfilling prior authorization requirements cannot be overstated in the realm of effective and well-coordinated

How to Fasten Up The Prior Authorization Process

You can speed up your prior authorization process by informing your health insurance provider as soon as possible that you need medical treatment or medication. Maintain a record of the correspondence and follow up regularly to speed up your pre-approval request.

How do you get prior authorization for a medical treatment or medication?

Follow the procedure below to obtain prior authorization for a healthcare treatment or medication.

Contact Your Health Insurance Provider

The first step that you need to take to get your request approved is to contact your health insurance plan provider. Talk to the person who manages prior authorization requests.

Ask him what documents he needs. Further, you can inquire about if your request gets rejected and what you’ll need to do.

Complete Paperwork Needed for Prior Authorization

Based on your healthcare provider’s information, you might need to complete a prior authorization form that your provider will submit alongside your pre-approval request. A prior authorization document includes your details and information about your medical state.

It’s very essential to fill these forms carefully and ensure all the information shared is accurate. If the entered information is wrong or some information is missing, it can delay your prior authorization request or result in request denial.

Organize Documents of Your Prior Authorization Request

Gather your prior authorization request paperwork and keep track of every document. If your pre-approval request gets refused, you should refer to these documents.

In addition, you must keep a record of approved prior authorization requests paperwork. They will be quite helpful if you submit another request in the future.

Follow Up on Your Prior Authorization Request

You might have a deadline to submit any certain information. Your healthcare provider may have a timeline for submitting documents during pre-authorization. Even though your healthcare provider’s office will keep you updated, it’s still beneficial to set reminders to provide needed details within the given time.

Be Prepared if Your Request gets Denied.

Contact your healthcare provider and ask what you must do if your prior authorization request needs approval. You or your medical treatment provider can appeal for review if you believe your request denial isn’t justified.

Most importantly, if your pre-approval request is denied, the first step you need to take is to find out why your prior authorization got rejected. It will be fixed if it’s due to an error or any communication flaw.

Go through the details you shared with the health insurance company to ensure all information is present and correct. Check if there’s anything else that you can add to make your case strong, and let the insurance provider think about why this medical care is important.

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Mohammad Ashori, M.D.

Board Certified Family Medicine Physician

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Prior Authorization Benefits

Prior authorizations may be used to handle medical treatment and prescribed drug costs; however, they can also benefit the patients by ensuring the correct dosage of specific drugs. Below are some essential benefits of prior authorizations.

Understanding the Importance of Medical Necessity

When it comes to healthcare choices, comprehending the significance of medical necessity is crucial. The eminent American Medical Association emphasizes how critical it is for health professionals to adhere to established clinical protocols and guidelines while making medical decisions. Within health plans, grasping the essence of medical necessity becomes indispensable as some procedures or medications might require prior authorization – a system where insurers scrutinize proposed treatments thoroughly before approving them.

The American Medical Association encourages healthcare providers to embrace a nuanced approach towards navigating through complex matters related to medical necessities that prioritize patient outcomes and optimize resource allocation within the healthcare ecosystem while maintaining sound medicinal reasoning at all times.

Prescription Drug Costs Management

authorization process writing a prescriptionMore than $300 billion is spent on prescription drugs every year, and it is estimated that this number will cross $600 billion by 2027. As a result, medicine providers use various tools to handle prescription drug costs.

Some drugs require prior authorization to make sure they are medically needed before the healthcare provider approves their coverage. If a doctor prescribes any drug, it does not mean it is medically obligatory. You have to find an effective, low-cost drug in place of a doctor’s prescribed costly drug.

In addition, your physician may have prescribed an expensive corticosteroid cream, while you can easily find its equivalent low-cost cream. Similarly, a prescription may be provided for a costly medical test, while a low-cost medication procedure with similar results is available.

Clinically Suitable Drug Selection and Usage

In the United States, to obtain approval by the U.S. Food and Drug Administration (FDA), a prescription drug undergoes an approval process to ensure that it supplies benefits for the target condition that exceed its potential risks.

The prior authorization process ensures a drug is prescribed for patients with the specific FDA-approved mark. In cases where a drug is advised for off-label use, the prior authorization might be approved if it is recommended for an indication that is endorsed by American Hospital Formulary Service Drug Information (AHFS-DI), NCCN Drugs & Biologics Compendium, Micromedex DRUGDEX Information system, and Clinical Pharmacology. Off-label indications might also be considered if endorsed by recognized standards of care or recommended by national standard treatment guidelines.

Similarly, prior authorizations may restrict prescription drugs from use by patients for whom they are contraindicated. For example, Xgeva (denosumab) can lead to severe symptomatic hypocalcemia and fatal incidents can be seen. Therefore, it is opposed in patients with hypocalcemia. Prior authorization may need paperwork stating that the patient doesn’t have hypocalcemia before approval.

The aim of prior authorizations isn’t to restrict the suitable use of drugs but to promote usage in the patients for whom these safety guidelines have been designed. In addition, pre-approval assists in promoting drug use that aligns with established clinical guidelines by needing the patient first to use drugs with favorable safety and efficacy candidates and those recommended by medical treatment guidelines.

Safe Drug Usage Promotion

pre approval of medical treatment with pillsPrescription drug misuse places a major health and economic burden on the state’s health care system. In the United States, Opioid is one commonly misused drug, with approximately over 3.2 million abusers. Around 17,000 causalities were reported in the country in the year 2017, of which 50% were due to overdose of prescription opioids.

Prior authorizations might help sustain this epidemic by allowing an early intervention. Opioid pre-approval may require appropriate diagnosis submission from the prescriber in cases of duplicative opioid therapy and benzodiazepine therapy and cases of multiple prescribers. A state opioid prior authorization plan composed of dosage limits and step therapy with low-cost alternatives saw a decrease in overall opioid use and cost.

To Back Prescription Drug Formularies

Prior authorizations might be needed to support the use of prescribed drugs. These medicines may be preferred due to cost, efficacy, safety differences, or alignment with evidence-based treatment guidelines. Formulary drug placement dictates the coverage level; obtaining a formulary drug ends up in lower costs for a patient, thus transferring more usage towards preferred drugs. Supporting drug formularies helps in minimizing premium costs.


The prior authorization process demands that a healthcare provider get approval from the patient’s health insurance company before starting a medical treatment or medication.

Every health insurance provider has different rules for approving prior authorization requests. If pre-approval is obtained, the insurance company can accept the claim, even if medical treatment is necessary.

However, if your health insurance company refuses medical coverage, you can ask them for a reconsideration. Along with your healthcare provider, you can appeal in the right manner.

To learn more about how our trends in using virtual assistants in clinics can enhance your medical practice. Discover more about Portiva and unlock a world of possibilities by visiting our homepage today!

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