Are you struggling with medical billing as a physician?

Are you tired of losing revenue due to inaccurate billing? Our expert physician medical billing services can help boost your revenue and save you time. Contact us now!

Previous slide
Next slide
7 Days FREE. No Contract. No Setup Fees.

We Help Thousands of Healthcare Practices
Across the U.S.!

Exploring the Fundamentals of Medical Billing and Coding

Using codes for medical billing may seem complicated. Still, it has become a requirement for all healthcare organizations, especially with many medical claims.

It is a skill-defining characteristic of running a prosperous medical practice and a must for those interested in medical service and practice management systems.

Why do Patient payments matter for the Medical Biller?

If you’re curious about the medical billing process, you’re not the only one. Patient payments will make a large chunk of your business hassle.

It’s why medical billers are vital to the infrastructure supporting healthcare organizations.

These medical coding experts guarantee insurance payments are processed promptly and that patient data is processed accurately.

Learning coding and billing for healthcare needs to help meet requirements while avoiding medical billing services. However, a medical billing service is vital for long-term business performance.

Once you know the patient’s financial responsibility and might need some help. Let’s brush some basics before heading on to more technical information:

physician medical billing

Medical Billing and Coding

If you’ve ever considered electronic remittance advice, you know how essential the right experts are. Most medical services rendered impact the insurance covers that medical coders obtain.

Unfortunately, the average medical practice codes may not always be clear to the patients. Medical coders and billers have unique organizational structures and processes compared to other back-office staff members, such as medical assistants.

Understanding Medical Billing Process

Medical billing begins when a patient enters a doctor’s office and is seen by a physician. It is one of the basics of physician practices that have an impact on the insurance coverage patients get.

Missing out on these details can end up in a denied claim, which is a problem for the medical biller too.

A medical coding and billing specialist uses a patient’s electronic health record to report the doctor’s detailed notes.

What do the Treatment Codes Include?

It is essential to correctly match the medical services with the appropriate billing code related to the following treatment codes:

  • Procedure

  • Healthcare professionals or facility

  • Diagnosis

  • Chronic charge

The medical billing staff is responsible for noting these details when they create insurance claims.

This back-end medical billing and coding process is used by healthcare organizations to charge patients for their financial obligations and submit medical claims.

Let us help you save money and get assistance at 1/3 the cost!

Our Remote Medical Assistants Offer

healthcare virtual assistant

Insurance Verification Virtual Assistant

Virtual assistants automate insurance verification processes and ensure that patients' insurance information is accurate and up-to-date.

dental VA smiling infront of his laptop

Dental Virtual Assistant

Dental assistants can work remotely from their own computers and manage the dental office's practice with ease by logging into its practice management software.

remote assistant talking to a client

Medical Transcriptionists

Improve communication between medical providers, conversion of audio recordings, documentation accuracy, and provide a comprehensive secure electronic medical record.

nurse VA female smiling infront of PC

Virtual Medical Scribe

Portiva's Virtual Medical Scribing solution is here to streamline medical documentation, cut admin costs and liberate your staff's precious time. A perfect solution for you!

job in medical billing

Medical Billing Virtual Assistant

Medical billing virtual assistants are becoming more popular among physicians' offices as they provide efficient support for managing operations and maximizing revenue.

male VA talking to a doctor infront of his laptop

Prior Authorization

Prior authorization helps doctors avoid unexpected costs and patients avoid unnecessary expenses, ultimately resulting in cost savings for physicians and patients alike.

What Our Clients Say About Us!
Victoria Nutting D.O.

I'm very thankful for Portiva who I know is looking after my practice while I'm gone the virtual assistants can manage prescription refills, documents they can triage patients and just kind of answer administrative questions and they can handle a lot on their own. But also, they're very good about contacting me if there's any emergency or anything I need to attend to. So I'm very thankful for Portiva they can help almost any provider almost anywhere and it really allows for some good work-life balance as I'm getting to experience right now at my family farm so I'm very thankful for Portiva and I'm very happy to use their services"

Victoria Nutting D.O.

Board Certified Family Medicine Physician

100 satisfaction
Mohammad Ashori, M.D.

Portiva's Virtual Medical Assistant - I have all the support I need. There's somebody checking my email, any patient messages. Patients are still able to schedule and handle any scheduling issues and any kind of billing that needs to still go through. Portiva hands handles it all for me. I have support i have somebody that I can access 24/7 pretty much. It's all very seamless. If somebody has an emergency or needs a medication called in. I know that the va's at portiva will handle that for me.

Mohammad Ashori, M.D.

Board Certified Family Medicine Physician

100 satisfaction

Types of Medical Billing and Medical Billers

Fulfilling the patient’s financial responsibility is a necessary part of the physician’s practice. Missing out on it can lead to problems with medical insurance and getting a medical claim.

Here are the two main types of billing categories you can choose from for your healthcare revenue cycle as a medical coder.

  1. Front End Billing

It is the type of medical billing process applicable when the patient checks in at the clinic or hospital following an appointment.

The patient completes information forms to verify their health plan and submit care requests during the patient encounter.

Essentially, the front-end billing process includes informing insurance payers and patients of the costs within their control.

The optimal time to collect these payments is at the start or end of the patient’s office visit.

Medical coders check the patient’s medical history and medical records after their appointment to change the information into billable codes for physician practices.

  1. Back end Billing

Sending patient claims is a significant part of the back end billing process. Insurance programs like Medicare and Medicaid are examples of these payments which your healthcare providers can control.

The healthcare services you choose will also impact your overall experience, accounts receivable, insurance plans, patient collections, and patient registration process.

Medical coders and billers complete the CMS-1500 form for these clients. It’s the healthcare provider’s responsibility, so you don’t have to worry about it.

It might also be sent to another third-party payer who might use a different CMS format.


A superbill appropriately lists a comprehensive description of the services provided according to the medical codes applicable within the healthcare industry.

Following that, the Medical Coder & Biller “scrubs” claims during the claim preparation stage.

To make sure that all of the information is accurate and indicated appropriately, the “Scrubbing” technique is performed.

To ensure that the office is fairly compensated and patients are given a fair bill, accuracy must be maintained.

stethoscope on the table

Medical Coding: What Does a Medical Biller Need to Know

When you work on medical billing and coding, you will come across different codes as a medical biller. As a professional, these codes guide you when patients come to you to claim submission.

It is a part of the patient’s financial responsibility and impacts their overall experience.

The codes will also determine the cost of a patient’s health plan, so the medical billers should be extra careful with it.

  • ICD-10 diagnosis codes

ICD-10 diagnosis codes describe the illness or injury of the patient and depend on their medical record. The industry collects diagnosis codes for medical billing purposes using the ICD-10.

It stands for the International Statistical Classification of Diseases and Related Health Problems, within its tenth revision.

Procedures carried out by doctors during office visits are identified by CPT and HCPCS procedure codes and their modifiers.

  • Charge Capture Codes

These codes represent a set of typical fees for services rendered. Procedure descriptions, time reference codes, and departments involved in the medical service are some important information included

It may also have billable items and supplies, which may all be included in charge capture codes.

It’s applicable for private payers as well as third-party payers looking for payer reimbursement.

  • Professional and Facility Codes

These codes record the clinical services provided by doctors and other professionals. For medical billing purposes, codes assigned to a specific professional or facility also aid in distinguishing the services.

These codes are based on information found in a patient’s electronic medical record.ICD-10 codes for diagnoses or from the provider’s office. However, all the codes should justify medically before the healthcare providers receive payment.

How Covid-19 Affected Medical Billing And Coding

The patient’s financial responsibility has changed, and so has the landscape for claim submission within the industry.

As a healthcare provider, it’s your job to keep the patient statements in control to avoid overbilling.

Medical billing greatly depends on the patient’s medical record. It’s why so many claim forms go to waste for insurance providers.

The patient encounter directly depends on the provider organization as the provider organizations process the submitted claims.

The landscape changed during the Covid, requiring prior authorization for maximum reimbursement.

The situation also depends on the patient demographics till the final phase. Patients had to receive insurance information online and didn’t have many options for claim tracking online.

General Questions For You

Frequently Asked Questions

By partnering with reputable medical billing services, physicians can ensure timely and accurate payment. These services can handle complex billing and coding processes, ensuring that claims are submitted accurately and promptly.

Additionally, they can help physicians navigate the ever-changing healthcare industry regulations and requirements, maximizing their revenue and minimizing the risk of errors or denials.

One of the most common mistakes physicians make when submitting a medical billing claim is failing to provide complete and accurate information on the claim form, resulting in delayed or denied payments.

Yes, all of these factors can contribute to the solution. Effective use of billing software, partnering with a reliable billing provider, implementing efficient management practices, and accurate coding can all help to reduce errors, increase reimbursements, and improve the overall revenue cycle management process. By optimizing these components, healthcare entities can ensure timely and accurate refunds, improving financial stability and patient care.

Handsome middle age doctor man wearing stethoscope over isolated blue background
medicine, age, health care and people concept - senior woman, man and doctor with clipboard at hospital ward
Young handsome doctor man over isolated background surprised with hand on head for mistake

Bottom Line

if you feel like you might end up with denied claims, reach out for medical assistance. You can hire professionals to handle your claims electronically.

Medical billing and coding outsourcing is the best solution for healthcare facilities with little revenue, problems with bill reimbursement, and overworked and burned-out medical personnel. You can get assistance from Portiva.

We are a supplier of medical billing services, with the billing for your medical facilities and other related tasks. We help submit claims and take care of your accounts receivable.

Our extensive experience in the field has taught us the best methods for reimbursement. We will work with you to increase sales and provide the company with financial growth.

Get Free Consultation
Our Top Virtual Assistants
Need Help?
Reach To Us Today!