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As a medical practitioner, you may want to avoid busying yourself with tasks that are not just taxing but prone to error. Medical billing is one such task and it requires a great deal of detail which can be difficult to manage as that is not what doctors are trained for. If you are running a practice, it is very important for you to do the medical billing on your own.

medical billing virtual assistant

It is possible for you to not have the time or the expertise needed to do it on your own. In such scenarios, it is best to get a virtual assistant to do the job for you. Virtual assistants can be a great help and ensure that all billing is completed accurately.

A virtual assistant can also take over all the paperwork that comes with billing so you won’t have to deal with anything. Moreover, when virtual assistants start taking care of billing, the doctors can focus their attention on taking care of their patients and ensure that they get the best medical care possible.

If you are prepared to bring about revolutionary changes in your medical practice, then it is the right time for you to get help from a virtual assistant.

What Is Medical Billing?

When you start a healthcare practice, you need to understand what medical billing is so you can ensure that your practice facilitates patients the best way you can. With your billing, you need to manage your administrative tasks and ensure that your services are HIPAA compliant.

Virtual assistants cannot just submit claims, but they can also track them. In addition, they can also simplify the entire billing process by automating a lot of the tasks. Do not compromise the accuracy of your medical billing by doing it on your own. It can be intimidating to handle your paperwork, and you need all the help you can possibly get. The trained virtual assistants certify that all the payments are made on time and that the service runs smoothly.

Our Specialties

What Are The Responsibilities Of Virtual Assistant?

Hiring a medical billing assistant online can help you with many tasks, such as:

Medical Claims

A virtual assistant can create and submit medical claims on the behalf of the practice. Not anyone can work on medical billing; it is important for them to have the right expertise and knowledge of the jargon. Moreover, they also need to be familiar with HIPAA compliance codes and be careful when taking down data and collecting patient records.

These experts come trained, so doctors don’t have to waste their time teaching virtual medical billing assistants, and they can take over the medical billing responsibilities right away.

Insurance Coverage

medical billing virtual assistant computingDoctors need to be sure that patients have insurance that can cover their medical care. It is a critical responsibility to verify insurance coverage eligibility. For doctors, it can be bothersome to check for insurance coverage on their own while they are busy taking care of patients. On the other hand, if you hire virtual assistants, they will be able to check for insurance coverage in no time.

When virtual assistants verify insurance coverage, they will be able to help patients get the medical care they need without any worries about paying bills. Furthermore, if there are any insurance disputes, the doctors cannot waste their time settling these disputes, but virtual assistants can do it effortlessly.


Do you have to reimburse payments but don’t know how to do that? You can easily count on your virtual assistant to do it for you. A virtual assistant can take up the role and ensure that the process is completed in no time. This can help the practice get their money faster, and patients will not have to wait for a long time to get the services they need.

Medical Virtual Assistants Customer Service

Running a medical practice means you will have to deal with many people, including patients and insurance companies. It can be difficult to give attention to patient queries while you are dealing with patients in front of you.

Just because you are busy does not mean that you should compromise on the customer service your patients receive. They may have questions and concerns, and if you have no one to listen to them, then they may take their business elsewhere. In this case, it is better to take help from a virtual assistant so they can answer any questions your customer has and are able to provide solutions.

You may also have to respond to insurance companies and a virtual assistant can deal with the communication so you focus your attention on delivering premium medical care.


Running a medical practice is the same as running a business, and you need to keep track of all the balance and any payments made or received. Virtual assistants can tail all payments in real-time to avoid any empty spaces in the books.

A virtual assistant helps practitioners stay updated on all the information, and they can refer to it whenever they want. With the help of virtual assistants, you can keep the ship afloat and make all your payments on time to prevent any problems in the future.

Medical Biller Improving Billing Process

what is medical billing and codingOne of the biggest responsibilities of a virtual medical assistant is to improve the billing process, and they can do that in multiple ways. For instance, they can do it by first streamlining the process so that it increases efficiency.

Then a virtual assistant can work on automating the process so that there are no flaws and all the information is added without any delay. This would mean faster payments for the healthcare practice, and the patients will be happy to get their medical help as soon as possible.

Medical Coding

Medical coding can be daunting for administrative staff, but if you get help from virtual medical billing, then you can trust them to know the coding system beforehand. Their familiarity with codes can help you prevent errors and save up on a lot of money.

Virtual Medical Assistants Reduce Wait Times

Patients often have to wait a long time for reimbursements, and if you are busy with patients, you may not find the time to manage the bills and make claims. This is where you slow down the process significantly and make patients wait for a long. However, if you hire a virtual assistant, they will work efficiently and help you save time and money.

As a medical practitioner, managing bills and reimbursements can be quite time-consuming and tedious, especially if you’re busy with several patients. This can lead to longer waiting times, which can be frustrating for patients. That’s where a virtual assistant comes in – hiring a virtual assistant like a receptionist, virtual medical assistant or billing assistant can be a game-changer for your practice. With the help of an assistant, you can streamline the management of bills and claims, which saves you time and money in the long run, and allows for smoother patient experiences. Don’t let administrative processes slow you down – hire a virtual assistant and get back to taking care of patients.

How To Save Money With A Medical Billing Service?

Outsourcing your virtual medical billing assistant can have great benefits, but you can save a great amount of money if you use any of the following tips:

Free Quotes

When searching for virtual medical billing assistants, you can ask them to give you a free quote. It is important for you to ask any questions you may have in your mind and ensure that you know all about additional charges if virtual assistants are any.

Are you on the lookout for efficient virtual medical billing assistants to assist in handling patient queries and patient insurance payments? It’s wise to ask for free quotes from various sources before making a final decision. This ensures you have all the details, including any additional charges that may come up. Hiring virtual assistants can save you the cost of hiring an in-house medical biller and free up more time to prioritize patient care in your medical office. With skilled medical billers by your side, you can streamline the patient payment plans by ensuring all queries are answered and patient insurance payments are processed in a timely and efficient manner.

Look For an Experienced & Qualified Medical Billing Assistant

When you are researching for a virtual assistant, you need to go for someone who has the right experience and knowledge when it comes to coding and billing. You can ask the virtual biller any questions you may have and see if they answer correctly.

Flexible Payment Options

Many medical practices use different types of payment methods. When connecting with a medical biller you need to ensure that the payment options they offer are a good fit for you. Discuss all the payment options before finalizing your decision on hiring virtual medical billing.  

When it comes to medical practices, patient payment plans are just one of the many payment methods used. It’s important to consider your insurance eligibility when connecting with virtual medical billing. This ensures that the insurance payment options offered by the virtual medical biller are a good fit for you. Before finalizing your decision on hiring medical billing VAs, make sure to discuss all billing tasks and payment options to ensure a seamless experience in the healthcare industry.

Medical Billers and Data Security

As a medical practice, you will receive sensitive information on all of your patients, and to ensure that the information is kept safe, you can ask the company about the security measures they take when dealing with your patient information. Medical biller will help you secure not just the data of your patients but also your medical practice.

Customer Service Policies

You need to ensure that the patients who come to you for medical assistance are well catered to and for that, you must enquire about the billing service about their customer policies. They need to have clear policies so there is complete transparency.

Compare Prices: Medical Virtual Assistants

Do not settle for a company without comparing prices. It is important for you to know what prices different companies are offering along with their list of services. This will help you determine what the best choice is for you and make an informed decision in hiring a good medical biller.

Medical Billing VA: Conclusion

Do not complicate medical billing for yourself, hire a virtual medical billing or simply a medical biller, and they will do the work for you! All you need to do is make sure you hire from the right experts, so there is nothing for you to worry about. As a healthcare practice, you’re likely familiar with the various burdensome processes involved in the billing process. With the assistance of medical virtual assistants, however, your practice can streamline and automate those processes, resulting in a more efficient and effective system. A medical billing VA can work alongside your team, utilizing medical billing software and their expertise to optimize your medical billing process. Discover today how a medical billing VA can help your healthcare practice achieve greater success.

Portiva is the company you are looking for especially talking about medical billing VA! With the best medical biller and affordable prices, you can count on us to give you premium services. When you join hands with us, there is nothing to worry about anymore!

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