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What Our Clients Say About Us!
Victoria Nutting D.O.

I'm very thankful for Portiva who I know is looking after my practice while I'm gone the virtual assistants can manage prescription refills, documents they can triage patients and just kind of answer administrative questions and they can handle a lot on their own. But also, they're very good about contacting me if there's any emergency or anything I need to attend to. So I'm very thankful for Portiva they can help almost any provider almost anywhere and it really allows for some good work-life balance as I'm getting to experience right now at my family farm so I'm very thankful for Portiva and I'm very happy to use their services"

victoria nutting do
Victoria Nutting D.O.

Board Certified Family Medicine Physician

100 satisfaction
Mohammad Ashori, M.D.

Portiva's Virtual Medical Assistant - I have all the support I need. There's somebody checking my email, any patient messages. Patients are still able to schedule and handle any scheduling issues and any kind of billing that needs to still go through. Portiva hands handles it all for me. I have support i have somebody that I can access 24/7 pretty much. It's all very seamless. If somebody has an emergency or needs a medication called in. I know that the va's at portiva will handle that for me.

mohammad ashori md
Mohammad Ashori, M.D.

Board Certified Family Medicine Physician

100 satisfaction

Efficient and Accurate Medical Billing with Automated Medical Bill Review Software

A medical bill review software is a specialized tool designed to automate and streamline the process of reviewing medical bills for accuracy, compliance, and appropriate reimbursement.

Bill Review Process

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Here are some key functions and features of medical bill software:

Claims Validation

The software verifies the accuracy and completeness of medical claims by checking them against established rules, guidelines, and industry standards. It identifies errors, inconsistencies, or missing information that may result in claim rejections or underpayment.

Automated Coding and Billing

The software automatically assigns appropriate medical codes (such as ICD-10, CPT, and HCPCS) based on the provided documentation, ensuring accurate billing and reimbursement. It helps prevent coding errors and ensures that claims are submitted with the correct codes for each procedure or service.

Fee Schedule Comparison

The software compares the billed charges on the medical bill with the applicable fee schedules, including Medicare fee schedules and contractual agreements with coverage payers. It helps identify discrepancies and ensures that the billed charges align with the agreed-upon rates.

Utilization Review

The software evaluates the medical necessity and appropriateness of the services or treatments rendered by comparing them against established medical guidelines and protocols. It helps identify any potentially unnecessary or excessive procedures, which can help control costs and ensure appropriate reimbursement.

Duplicate Claim Detection

The software identifies, and flags duplicate claims submitted for the same patient and service. This feature helps prevent overpayment and reduces the risk of fraudulent billing practices.

Cost Containment Strategies

Medical bill software often includes cost-containment tools and features to identify potential cost-saving opportunities. These may include negotiating discounts, identifying alternative treatment options, and evaluating the usage patterns of certain services or providers.

Reporting and Analytics

The software generates comprehensive reports and analytics to provide insights into billing patterns, reimbursement trends, denial rates, and other key performance indicators. This information helps healthcare organizations identify areas for improvement, track financial performance, and make informed decisions regarding billing and reimbursement strategies.

Overall, medical bill software automates and streamlines the process of reviewing and validating medical bills, ensuring accuracy, compliance, and appropriate reimbursement. It helps healthcare organizations save time, reduce errors, improve revenue cycle management, and enhance overall financial performance.

Should You Invest In A Medical Bill Review Software?

medical bill review software

When investing in medical bill software, several factors must be considered to ensure you select the right solution for your organization’s needs. Here are some key considerations:

Features and Functionality

Evaluate the software’s features and functionality to ensure it aligns with your requirements. Consider whether it offers claims validation, automated coding and billing, utilization review, fee schedule comparison, duplicate claim detection, and other essential features that streamline your medical billing processes.

Integration and Compatibility

Assess whether the software can integrate smoothly with your existing systems, such as your electronic health record (EHR) system, practice management software, or billing system. Compatibility is crucial to ensure seamless data exchange and workflow integration.

Customization and Scalability

Determine if the software can be tailored to meet your organization’s unique needs and accommodate future growth. Look for customizable settings, workflows, and reporting options. Additionally, consider the software’s scalability to handle increasing medical bills as your practice expands.

Compliance and Security

Verify that the software adheres to industry standards and regulations, such as HIPAA (Health Insurance Portability and Accountability Act) compliance. Data security should be a top priority, so assess the software’s encryption methods, access controls, and backup procedures to protect sensitive patient information.

User-Friendliness and Training

Evaluate the software’s user interface and ease of use. It should be intuitive and user-friendly, allowing your staff to navigate and operate the system efficiently. Additionally, consider the software vendor’s availability of training and support resources to ensure a smooth implementation and ongoing usage.

Data Analysis and Insight Generation

Assess the software’s reporting capabilities and analytics features. Look for robust reporting options that provide comprehensive insights into your organization’s billing performance, denial rates, reimbursement trends, and other key metrics. Generating customized reports will allow you to monitor and optimize your revenue cycle management effectively.

Vendor Reputation and Support

Research the software vendor’s reputation and track record. Read customer reviews and testimonials, and consider their experience and expertise in the healthcare industry. Additionally, evaluate the vendor’s customer support offerings, such as Training, implementation assistance, and ongoing technical support.

Cost and Return on Investment (ROI)

Consider the total cost of ownership, including upfront costs, ongoing licensing fees, and additional expenses such as training or support fees. Assess the potential return on investment by estimating the software’s impact on revenue cycle efficiency, reduction in billing errors, and improved reimbursement rates.

By carefully considering these factors, you can make an informed decision when investing in medical bill software that meets your organization’s needs and helps optimize your medical billing processes.

Hire A Leading Provider For Your Medical Billing

It can be difficult to understand the billing process by medical professionals; in that case, it is better to get help from a preferred provider organization and reap several benefits.

Expertise and Knowledge

Medical billing companies have dedicated teams of professionals who are well-versed in the complex and ever-changing medical billing landscape. They stay updated with industry regulations, coding changes, and insurance requirements. By leveraging their expertise, you can ensure accurate and compliant billing, reducing claim denials and increasing revenue.

Focus on Core Competencies

Outsourcing medical billing allows healthcare providers and their staff to focus on providing quality patient care and managing other core aspects of their practice. By offloading the time-consuming and intricate billing tasks to experts, healthcare providers can optimize their efficiency and productivity.

Optimizing Cost Savings

Maintaining an in-house billing department can be expensive. It requires hiring and training staff, investing in billing software and infrastructure, and ongoing maintenance costs. Outsourcing eliminates these overhead expenses and allows you to pay for your needed services, reducing overall costs.

Improved Cash Flow

Medical billing companies have streamlined processes and advanced tools to ensure prompt claim submissions, accurate coding, and efficient follow-up on unpaid claims. Their expertise in revenue cycle management can significantly improve cash flow by reducing claim denials, accelerating reimbursement, and minimizing payment delays.

Reduced Errors and Compliance Risks

Medical billing is a complex process that involves intricate coding, billing guidelines, and insurance regulations. Outsourcing to a reputable billing company mitigates the risk of errors, non-compliance, and potential penalties. These companies employ certified coders and compliance specialists who ensure adherence to coding standards and regulations, reducing the likelihood of audits or legal issues.

Advanced Technology and Infrastructure

Medical billing companies invest in state-of-the-art software, systems, and infrastructure to streamline operations and improve efficiency. By outsourcing, you can leverage their technology resources without costly investments in software and hardware upgrades.

Scalability and Flexibility

As your practice grows or experiences fluctuations in patient volume, outsourcing medical billing provides scalability and flexibility. Billing companies can easily adjust their resources to accommodate changes in workload, ensuring smooth operations during busy periods or practice expansions.

Frequently Asked Questions

Medical bill software can significantly streamline the billing procedure for healthcare providers. This software allows providers to quickly review and analyze medical bills, ensuring that all clinical services are accurately billed. One such software is Trimed Complete from Rising Medical Solutions which offers a free trial and starting price as low as $49/month. With its speciality bill review and provider management features, this system helps providers avoid claim errors and reduce fees associated with denied claims. The software offers third-party service requests and filter subscription options for more advanced bill review needs. CompIQ Software also provides a free version of its medical bill review platform, helping providers of all sizes save time and money. In summary, medical bills review software can help healthcare providers manage their medical bills efficiently and accurately, saving time and money for their team and practice.

Learn More Here

When selecting a medical bill software for their practice, healthcare providers should look for several key features to help them manage their bills efficiently and accurately. The software should include a comprehensive review of all medical bills and clinical services to ensure accurate billing. It should also offer third-party service requests and filter subscription options for more advanced bill review needs. Another essential feature is managing speciality bills such as durable medical equipment and workers’ compensation claims. Providers should also ensure that the software offers provider management tools to avoid claim errors and reduce fees associated with denied claims. Some software solutions may have additional features like fee schedule management and automated appeals. While some medical bill software may offer a free version, providers should be aware that many of the top features may be unavailable in the free version. That’s why it’s essential to carefully evaluate each option and consider the starting price and monthly costs associated with the software. In conclusion, healthcare providers should look for medical bill software that includes bill review, speciality bill management, and provider management features to help them manage their medical bills efficiently and accurately.

Check this out for more!

Bill review software can improve accuracy and reduce errors in medical billing by automating the process of verifying and reviewing claims. The software is designed to identify errors in billing, such as duplicate charges or incorrect coding, and flag them for further review. This helps ensure that all clinical services are correctly billed and that healthcare providers receive the correct payment for their services. One of the best options for using bill review software is Portiva. With their advanced technology and expert team, Portiva offers comprehensive medical bill review solutions that can help healthcare providers improve accuracy and reduce billing errors in their practice.

Discover for more!

Providers who are interested in implementing bill review software in their practice should take several steps to request a demo or trial of the software. Firstly, they should research and identify potential software solutions that meet their needs and budget. Once they have a shortlist of options, they can visit the company’s website or contact them directly to request a demo or trial version of the software. This will allow providers to test the software’s features and user interface before making a final decision. One of the best options for using bill review software is Portiva. They offer a free demo of their software and provide expert advice to help healthcare providers choose the best solution for their practice.

Visit website here!

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Timely Reporting and Analytics

A reputable medical billing company provides comprehensive reporting and analytics, offering valuable insights into the financial health of your practice. They generate regular reports on key performance indicators, reimbursement trends, claim denials, and collections, enabling you to make data-driven decisions to optimize your revenue cycle management.


Outsourcing medical billing to a specialized company allows healthcare providers to benefit from their expertise, technology, and focus while minimizing costs and administrative burdens. It provides peace of mind, improved cash flow, and more time to dedicate to patient care, ultimately enhancing the overall efficiency and profitability of the practice. Get In touch with Portiva today, as it has a proven track record of the highest cost savings and can help you with its licensed software to get the desired results. 

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