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All You Need to Know about Free Electronic Medical Records

free electronic medical records

Healthcare facilities have sensitive and critical information that they need to collect and maintain safety. This information is crucial to providing excellent services to patients and getting reimbursement for your treatments and services.

Therefore, medical facilities need to use a well-designed system to maintain and secure healthcare facilities and patient information. This is where electronic medical records come in. It provides a system that ensures all your organization’s information stays in one place and can be easily accessed when needed. Read further about how electronic medical records can help healthcare facilities.

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What is an Electronic Medical Record?

Electronic medical records or EMR is an alternative to paper medical records and is considered a practice management system. But they offer better coordination and communication among healthcare departments and professionals to offer the best possible services.

Electronic medical records typically contain basic information about the patient’s medical history and treatment data that your healthcare facility has collected. This electronic medical record system is a central interface for all physicians to facilitate care and communication.

In the modern world, medical software is becoming crucial for medical practices. They are gradually becoming a part of the new medical laws and regulations centered on the safe storage, collection, and access of patients’ medical data.

How do Electronic Medical Records Work?

It’s challenging for healthcare experts to be aware of each patient’s health history and current condition without accessing their medical records. So, if a doctor needs to appropriately address each individual’s needs, they need access to all information when needed.

That’s where medical practice management tool like EMR comes in. Electronic medical records software offers a way to maintain a patient’s medical record in a simple and easily accessible way that health experts lacking tech knowledge can read and edit. Paper records are risky in several ways.

For instance, they offer a lack of general security, as anyone can easily temper them. On the other hand, medical records offer a great level of security. Generally, it’s a cloud-based system that prevents data theft, errors, or any data damage.

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Electronic Medical Records Software Benefits for Healthcare Organizations

Whether it’s a hospital, clinic, or any other healthcare organization, they need to upgrade their standard paper-based medical records into an EMR.

Here are a few benefits of this practice management software.

·         It is a secured and digitalized maintenance of patients’ medical records.

·         Instant access to important patient data without any hustle.

·          Minimizes the challenge of maintaining traditional paper-based records of the patient.

·         It offers great assistance in providing excellent medical treatment and enhanced diagnosis.

·         Your follow-ups and decision-making become simple and easier with its tracking feature.

·         You can stay on top of the privacy and security of PHI or Protected Health Information.

·         Considerably lower total cost than the investment you need to make for traditional paper records.

·         Less risk of risks.

·         Automation makes it easier to send reminders for checkups and upcoming screenings.

What are the Types of EMRs Available?

EMR is classified into two types based on the supportive network or the work model: server-based EMR and cloud-based EMR. Both of these EMRs have their disadvantages and advantages. The medical facility can choose one based on its needs and requirements.

Cloud-Based EMR

A cloud-based EMR is operated through the Internet. It can be set up and accessed with a third-party vendor. Additionally, the cloud-based EMR is cost-effective and decreases stress on you as the hosting party maintains it and sets it up.

Server-Based EMR

Since its works through your server, you can control it completely. However, it has some drawbacks, as it needs maintenance and requires additional costs to hire IT technicians to fix problems if they arise.

Can You Use Free Electronic Health Records | EHR?

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Free EMRs can help you maintain the quality of your treatment and care. There are many free EMRs that you can use for your medical facility. They are designed to offer speed, reliability, and an amazing list of features.

Here are a few reasons to opt for free EHRs.

Comprehensive Dashboard

This helps you focus on important things like lab findings, patient data, and financial insights. You can find a system with a user-friendly dashboard that helps you keep track of your operations. This makes your work easier and simpler.

Personalized Patient Data and Charts

EMR allows you to customize medicall summaries and patient information. Healthcare providers in your facility can access this information and use it to provide the best healthcare. They can also manage and edit the information to ensure accurate details of the patients.


EMR helps you send and receive medical summaries to and from different facilities and clinics. This system ensures that patients have quick access to their medical details. They can, in fact, view, download, and transfer it.

Safe Patient Engagement

Free EMRs are HIPAA compliant. It ensures data protection while sharing, transmitting, and storing it.

Telehealth Features

EMR can help provide Telehealth solutions to help patients. They help connect you with your patients in a way that is more accessible and easy to use. It allows you to create notes on the system during the appointment to collect data.

EMR in Medical Billing

The EMR systems in medical billing help collect health-related patient information that clinicians and staff can manage, consult, and collect. EMR can be used in medical billing to create accurate claims and file them to reimburse the money. If you hire billing experts, they will use your EMR to take basic patient and facility information, such as demographics, immunization dates, doctor’s notes, diagnoses, health issues, medical history, and health goals.

The medical billing company will use this information to evaluate the medical treatment and services the patient needs. Also, they use it to verify insurance and learn whether their insurance covers their treatment.

Your hired billers will also turn the information into codes and create claims. After submitting claims, billers will use EMR to generate statements to send to patients. Hence, the entire billing and coding tasks revolve around the medical information stored in the EMR.

Why Use EMR in Medical Billing

Stethoscope on calculatorUsing EMR in medical billing services will reduce the manual workflow and paperwork for the experts.   Not only this, but it also helps to care for patients. To begin with, EMR can help you improve care coordination and patient treatment. Furthermore, the health provider will have instant access to patient records.

EMRs also reduce workflow redundancies and eliminate paperwork, which helps improves the system’s efficiency and offers cost-effectiveness. Besides that, the EMR helps medical billing companies achieve transparency in the process, providing great benefits to the healthcare facility.

The best thing about EMR is that it collects patient information in one place. So, when a medical billing service provider needs data, they only need access to EMR. Also, since doctors and other medical teams can add to the data, there are minimal risks of errors in the collected information. These help billers create accurate claims.

Components of Practice Management System for Medical Billing

 If you outsource your medical billing services, they can benefit from various components of your EMR. Here are some EMR components that can help billers to reimburse payments.

Customizable Templates

Most EMRs have customizable and easy-to-use templates so that you can enter the patient’s information. These templates will turn the crucial medical data into charts that billers and the medical team can use for reference to check patients’ data.

Independent Practices 24/7 Access

 Make sure your EMR offers 24/7 access to your medical billing team. The cloud-based EMR is ideal for this case. The billers can access the data as long as they are connected to the internet.


Some EMRs also allow sending prescriptions and storing them in the system. This will help your patients get medications and allow billers to check them to create claims.

Lab Integration

If the patient visits your healthcare facility and doctors need to run some tests, it’s important to maintain this data in the system to reimburse money for it. Therefore, EMR systems come with lab integration that allows the experts to feed lab-related data into the system that the biller can check easily.

General Questions For You

Frequently Asked Questions

Free electronic health record (EHR) systems have several benefits, particularly for independent medical practices. These cloud-based EHR solutions not only provide an inexpensive option for a small or low-income practice, but they also offer an accessible way to manage patient information. With open source EHR platforms, no credit card required or user licenses are required to take advantage of the benefits of an EHR, making it a free read for users. By switching to EMRs, practices can improve patient management, reduce paperwork, and increase overall efficiency in daily operations.

Additionally, while free electronic health records offer a viable option for small medical practices, the perfect solution is hiring a virtual medical assistant from Portiva to manage the EHR. By doing so, medical practitioners can ensure that all of the benefits of electronic health records are maximized while freeing time to focus on patient care. 

Several popular free electronic health record (EHR) options are available for independent practices. Some of the popular cloud-based EHRs are Practice Fusion, Kareo, and DrChrono. These EHRs are affordable and require no credit card to sign up. Practice Fusion offers a free plan that includes e-Prescribing, secure messaging, charting, and patient scheduling. Kareo also provides a free program that supports up to 50 patients per month, practice management, and staff licenses. DrChrono provides an accessible read-only EHR that allows access to patient records. Other options available are OpenEMR and FreeMED, both of which are open-source and free to use.

In addition to the popular free EHRs mentioned above, another perfect choice and solution for all your needs is Portiva virtual medical assistant. Portiva offers a comprehensive suite of services, including appointment scheduling, eligibility verification, insurance authorizations, referrals, and medical coding and billing. Their virtual medical assistants are trained professionals who handle administrative tasks, allowing healthcare providers to focus on patient care. With Portiva, healthcare providers can save time and money while improving their practice’s management and efficiency.

Free electronic medical records (EMRs) typically offer a basic set of features and limited functionalities compared to their paid counterparts. Paid EHR systems usually offer more advanced features such as lab management and billing management tools, and often come with additional integrations and support. However, there are open-source and affordable EHR options that can be a good fit for small practices or solo practitioners. It’s important to conduct research and read articles to find the right fit for your practice’s needs. Many paid EHRs also provide free trials to test their software before implementation. Note that some free EHRs may require a credit card for registration.

If you’re looking for a trusted virtual medical assistant to manage your EHR, Portiva can be the ultimate solution for your needs. They offer a comprehensive range of services, including transcription, EHR management, and coding. Portiva’s virtual medical assistants are trained to handle EHR management tasks efficiently and accurately, ensuring that your practice runs smoothly. Whether you’re using a free or paid EHR, Portiva can help you save time and improve the quality of patient care.


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Bottom Line

Free Electronic Medical Records system is important for every type of medical facility. It will not only help in accurate diagnoses and providing the best care to patients but also help your hired medical billing firm to generate accurate claims.

If you want more guidance about the EMR or looking for trained and specialized medical billers, Portiva can help you. We have a team of experts in the industry for years who can help resolve billing mistakes and problems for your medical practice. Portiva provides free EMR software or EHR systems to help you provide the best healthcare services.

Our professionals can help boost the revenue of your practice in no time. Whether your claims are denied or need help with billing services, Portiva can offer you the support you need. Contact us or book an appointment to eliminate the billing issues you are experiencing.

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