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Our Remote Medical Assistants Offer

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Insurance Verification Virtual Assistant

Virtual assistants automate insurance verification processes and ensure that patients' insurance information is accurate and up-to-date.

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Dental Virtual Assistant

Dental assistants can work remotely from their own computers and manage the dental office's practice with ease by logging into its practice management software.

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Medical Transcriptionists

Improve communication between medical providers, conversion of audio recordings, documentation accuracy, and provide a comprehensive secure electronic medical record.

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Virtual Medical Scribe

Portiva's Virtual Medical Scribing solution is here to streamline medical documentation, cut admin costs and liberate your staff's precious time. A perfect solution for you!

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Medical Billing Virtual Assistant

Medical billing virtual assistants are becoming more popular among physicians' offices as they provide efficient support for managing operations and maximizing revenue.

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Prior Authorization

Prior authorization helps doctors avoid unexpected costs and patients avoid unnecessary expenses, ultimately resulting in cost savings for physicians and patients alike.

What Our Clients Say About Us!
Victoria Nutting D.O.

I'm very thankful for Portiva who I know is looking after my practice while I'm gone the virtual assistants can manage prescription refills, documents they can triage patients and just kind of answer administrative questions and they can handle a lot on their own. But also, they're very good about contacting me if there's any emergency or anything I need to attend to. So I'm very thankful for Portiva they can help almost any provider almost anywhere and it really allows for some good work-life balance as I'm getting to experience right now at my family farm so I'm very thankful for Portiva and I'm very happy to use their services"

victoria nutting do
Victoria Nutting D.O.

Board Certified Family Medicine Physician

100 satisfaction
Mohammad Ashori, M.D.

Portiva's Virtual Medical Assistant - I have all the support I need. There's somebody checking my email, any patient messages. Patients are still able to schedule and handle any scheduling issues and any kind of billing that needs to still go through. Portiva hands handles it all for me. I have support i have somebody that I can access 24/7 pretty much. It's all very seamless. If somebody has an emergency or needs a medication called in. I know that the va's at portiva will handle that for me.

mohammad ashori md
Mohammad Ashori, M.D.

Board Certified Family Medicine Physician

100 satisfaction

Best Medical Billing Software for Small Business: How Billing Companies Can Help Small Businesses Thrive

medical billing software for small business

Medical billing software is one of the most essential elements for a business. With the right medical billing solution, professionals can set up their systems better.

The right medical billing system can keep electronic health records, create billing software programs, and perform medical billing services efficiently.

As the industry has expanded with the inclusion of digital tools, healthcare professionals are using them to automate the medical billing process with the latest medical billing solutions available.

While you can access several medical billing systems, healthcare professionals must know the most viable options, which becomes challenging.

Guide to Top Medical Billing Software 2023

The medical billing system generally costs up to $1400 for a single installation. This amount multiplies depending on the current systems deployed.

Healthcare providers can automate billing, process credit card payments, and streamline medical offices with the right billing software.

It also helps with practice management for mental health providers since they have so much to care for.

Along with keeping electronic health records, it offers practice management software for small businesses.

Before heading into further detail, let’s examine how medical providers can benefit from an on-premise billing solution.

Why use Medical billing Software solutions

Deploying a practice management solution and billing services can help medical providers in several ways.

Professionals can enjoy some common benefits with the right medical billing software.

·         Creates Patient Portals

Healthcare providers face several issues within their medical practice because of multiple clients. However, with automated software, they can ease the process by creating a patient portal.

Every client is assigned an ID they can use to log in and get updates from it in real time.

Since it’s a cloud-based solution, healthcare providers don’t need to worry about maintaining on-site systems.

·         Eases Payment Processing

Processed credit card payments are one of the biggest challenges within the medical practice. The billing process becomes complicated without the right billing options or a cloud-based solution.

Poor payment processing also leads to issues with insurance claims and medical coding. However, automated tools can ease the process with quick payments.

·         Efficient Reporting

Detailed financial reports are necessary for healthcare services because they determine revenue management from different departments.

Whether your small businesses work as inpatient or outpatient care providers, it will play a vital role.

A single record error can lead to problems with a medical claim, which is vital for patient treatment.

By automating the process, you can keep better patient records, list down treatments as per your medical specialties, and more.

The right billing solutions are the key to healthcare facilities’ long-term ease and operations.

Factors to Consider Before Buying Medical Billing Software

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With so many benefits from billing software, small business owners must choose the right options.

It’s the key to easing patient registration, billing functionality, and clinical documentation.

The software can also help with the billing codes, payment process, and even when healthcare providers submit electronic claims.

Healthcare professionals can find various options for their next medical billing software, but not every solution is the best. Therefore, we have outlined some features that help make the right choice.

  1. Regulatory and Reimbursement

The billing software you choose should, first and foremost, meet the regulatory and reimbursement requirements.

The reimbursement delays lead to several issues, which the software can help counter. For instance, if a patient wants an insurance claim, it helps with the process.

Moreover, healthcare providers can assist with checking insurance eligibility, which is necessary for claims management. and payments.

  1. Integrations supported

The integrations supported on the software for small businesses also play a vital role. For instance, you can integrate add-ons for patient scheduling with appointment reminders, insurance verification, and other administrative tasks.

You can utilize the integrations in independent practices and billing analytics, creating a suitable and flexible system.

  1. Your Business Needs

The level and standards of your healthcare facility play a vital role in deciding the right tool for your needs.

With the help of this software, you can check for denied claims, ensure your business is HIPAA compliant, and more.

Moreover, the software also assists if your healthcare setup is not very big. You can scale the software features based on your specific needs and make it more useful for yourself.

  1. Current Medical Billing Systems

Before choosing medical billing software, you should consider the current systems you have. Assess possible issues your current systems have and mitigate them with automation.

This way, you can better determine your healthcare service needs and optimize your systems.

The current medical systems may need an update or a complete revamp. Either way, the medical billing software can greatly assess these tasks.

  1. Medical Specialty

The level of medical specialty offered by your healthcare facility has a massive impact on your software needs. The more versatile services you offer, the more bills you generate. More bills and clients mean more workload.

Therefore, professionals must pick the software accordingly. Mental healthcare professionals may require a tad bit less compared to larger, multi-service healthcare centers. However, the exact needs vary for each business.

  1. Code converter

Medical coding is another vital part of the healthcare industry which dictates the treatment and billing process.

Learning and addressing these codes often becomes too challenging for professionals. Therefore, they rely on automated software.

However, the software only helps if it has a code convertor. The code converter ensures billing professionals can quickly check the codes and their expenses.

It’s a smart way to avoid errors in payments and billing—allowing better processing.

  1. Medical Billing Software Cost

The Cost of medical billing software is one of the biggest concerns for SMBs in the healthcare industry.

If your business has just taken off, you should overpay for necessities. Even if the tools offer the best features, they are not worth it if they cost too much.

Typically, the medical billing software costs somewhere around $1400. However, even this amount may not be affordable for every service provider.

Therefore, you should check your billing software’s payment plans and pricing.

This step ensures you stay within your budget and don’t end up breaking the bank.

  1. Regulatory Compliance

Compliance with the regulations is a staple for medical service providers. Any professional that violates the regulations can be challenged in a court of law.

These cases often lead to thousands of dollars in penalties, a poor market reputation, and endangerment of your healthcare facility.

Therefore, it’s necessary to pick software compliant with medical regulations. This way, you won’t need to worry about making regulatory offenses or finding solutions for them.

General Questions For You

Frequently Asked Questions

Billing tools can be a game-changer for small businesses, streamlining their billing processes and improving overall revenue cycle management. Medical billing software, in particular, has become a popular solution for small healthcare practices, allowing them to focus on patient care instead of billing and collections.

Various billing tools are available for small businesses, including software-based services that can be accessed through Windows or online. Some medical billing software options are even specifically designed for small businesses, such as those provided by billing companies for small businesses. These software solutions can help small businesses keep track of patient appointments, billings, and collections all in one place.

When looking for the correct billing tool for your small business, comparing prices, support options, and customer satisfaction ratings is important. It’s also essential to consider factors like the payback period, estimated ROI, and the starting price before investing in any product or service.

A good partner in this regard can help your organization estimate the payback period and the estimated ROI of the investment. Furthermore, they can provide a free trial to let you test the waters. Look for support and read more about the support options available.

Small practices focusing on surgery, home healthcare, and other specialities can benefit from medical billing software tailored to their specific needs. With the right billing tools, small businesses can improve their revenue cycles, manage their billing processes, and ultimately improve their bottom line.

Click here for billing services for small business

Billing companies offer a range of support options to help small businesses with their billing needs. From software-based solutions to personalized support services, billing companies can provide small businesses with the resources to manage their billing processes more effectively.

When selecting a billing company, comparing prices and support options, including customer service and training resources, is essential. For example, some billing companies may offer free training sessions to help small businesses learn how to use their software or services effectively. They may also provide support through various channels, such as phone or email, to ensure that small businesses can access help when needed.

Some billing companies may also offer business loans or financing options to small businesses looking to invest in their revenue cycle management. Organizations estimated to have a high volume of claims benefit from such financing options.

In addition to these support options, billing companies can provide healthcare practices with specialized services designed to manage patient billing and collections. The right healthcare billing company can help miniature courses focus on patient care while handling the practice’s finances.

Billing companies offer a range of resources and support options to assist small businesses in managing their billing needs. Whether you need help with software-based services or personalized support, billing companies can provide the assistance you need to improve your revenue cycle management.

Click here for the best billing companies in USA

While faxing is not as prevalent in today’s digital age, it can still play a role in healthcare billing for small businesses. Faxing can be a valuable tool for quickly and securely transmitting sensitive patient information, such as medical records and insurance data.

Many billing companies still offer fax-based services, including the ability to receive and send faxes directly from their software. This can help small businesses manage their billing processes more efficiently, reducing the risk of errors or data breaches.

Additionally, some software-based services may not offer the functionality for small practices without heavy volumes of patients. However, with the support of a billing company, they can still benefit from this technology.

When choosing a billing company for your small business, it’s essential to consider their support. Read more about the support options available and compare prices for their services. You’ll want to select a partner offering comprehensive services to help you manage your revenue cycle effectively.

In conclusion, while faxing may not be the primary method of communication in healthcare billing anymore, it is still a viable option for small businesses that need to transmit sensitive patient information quickly and securely. By partnering with a reliable billing company, small businesses can leverage the latest technology and software-based services to streamline their billing processes and improve their overall revenue cycle management.

 It’s time to outsource your administrative tasks and focus on providing the best possible care for your patients. Click Here!

Healthcare billing companies can tailor their services to meet the unique needs of small practices by offering personalized support and software solutions specifically designed for small businesses. They can provide customized training, support, and financing options to help small practices improve their revenue cycle management and focus on patient care. By understanding the individual needs of each small approach, healthcare billing companies can deliver tailored solutions that help them succeed in today’s competitive.

Struggling with medical billing?

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The best options for Medical Coding Software for Outsourcing Billing services?

Medical professionals can find a variety of options for their medical billing software. However, making the right choice is necessary if you don’t want to end up putting your facility in danger.

We recommend checking out Portiva as it’s the go-to option for most healthcare professionals in the industry.

The software offers the latest features necessary for better medical servicing.

Learn all about it by contacting their customer support, and begin today!

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