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Get more done with less stress and pay only $10/hour.
A virtual medical assistant can help!
Get more done with less stress and pay only $10/hour. A virtual medical assistant can help!
Join the countless satisfied physicians who trust our proven solutions, backed by an extensive arsenal of happy clients enhancing their practices.
We were overwhelmed with calls while our staff focused on in-clinic patients. Portiva came highly recommended, and since bringing on Jennifer as our Virtual Front Desk Receptionist, things have run much more smoothly.
I am currently employing and managing 3 virtual medical assistants in various roles including billing, population health and back office. These exemplary individuals are smart, self-starters who can be trained to perform new tasks.
Prior to Portiva, I used another virtual staffing agency and I was not happy with the candidates or the service. Portiva does an excellent job pre-screening qualified candidates that meet the requirements of the job.
It has been a pleasure working with Portiva and their VMAs. Before working with them, we faced challenges managing the increasing workload that came with our growth, especially with limited on-site space.
We help executives, founders, and small teams regain hours every week by delegating predictable, time-consuming administrative work. Our executive VAs combine executive-level experience with remote efficiency to manage calendars, inboxes, travel, and confidential workflows.
We remove low-value tasks so you can focus on strategic goals and growth. This creates immediate capacity and improves high-level decision-making across your team
Dedicated VA services tailored to leaders. We provide focused executive support so leaders can operate at full capacity. Our virtual assistant solutions include calendar coordination, inbox management, travel booking, meeting prep, project oversight, and confidential admin.
We block focus time, prepare agendas, and reduce meeting churn.
We minimize your inbox load and speed up responses.
We handle logistics and mitigate travel friction.
We ensure every meeting drives outcome.
We keep projects on schedule(Asana, Trello, ClickUp).
Manage emails, respond promptly, and prioritizing key messages.
Starter — 10$/hour. Perfect for founders who need calendar coordination and inbox triage.
Flexible options for part-time or full-time coverage, designed to enable leaders to stay focused on priorities.
1. Getting started: Discovery call (20 min). We map your priorities, tools, and top pain points.
2. Match & trial week. We assign a dedicated VA and run a 7-day trial to confirm fit. This minimizes risk and ensures chemistry.
3. Onboarding & SOP building. We document workflows, access protocols, and success metrics.
4. Monthly review & optimization. We measure hours saved, responses, and task completion to continually maximize efficiency.
Case: How a VEA helped a SaaS founder reclaim 12 hours weekly and boost deal follow-ups by 30%.
Client: VP of Growth, SaaS startup. They struggled with admin overload, calendar coordination, and missed follow-ups.
Solution: We provided a part-time executive assistant (20 hours per week) plus meeting-prep SOPs. Email rules and templates improved correspondence efficiency.
Result: Leadership reclaimed 12 hours per week, deal follow-ups accelerated by 30%, and evenings were freed to focus on strategic initiatives.
An executive virtual assistant can perform various tasks to help an executive run the office more efficiently. Receiving and managing emails, booking appointments, overseeing personal chores, organizing conferences, and more are all in a day’s work for an assistant.
Always take into account experiences, trustworthiness, and clear communication when bringing a VEA on board. Also, search for candidates who have worked with busy executives before. A VEA should have phenomenal personal organization, be a proactive self-starter, and have a strong focus on details.
Finding a VEA is an easy process with straightforward steps. Firstly, create a list detailing the specific chores and skills needed for the job. Upon completion, begin screening applicants, holding interviews, and hiring the most suitable candidate. Your productivity and achievement of your enterprise goals will soar with the right assistant.
We require background checks and confidentiality agreements for all VAs. Every VEA we place has been thoroughly vetted and matched to your preference.
We assign a dedicated account manager to oversee quality, provide exceptional support, and serve as your partner in long-term success. Our model ensures high-quality VA services without disruption.
Rates vary by experience and scope. Our VEA services include hourly, retainer, and fractional options. We’ll provide a clear proposal with ROI and transparent pricing.
Most clients are operational within 5–10 business days. We start with a trial week so you can connect with your assistant and confirm fit quickly.
We offer both U.S.-based and international virtual executive assistants. Each one is matched to your time zone, confidentiality needs, and budget.
Our managed model includes backup coverage and an account manager. We ensure work continues without interruption so your priority tasks never stall.
