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Most Trusted Virtual Executive Assistant

Get more done with less stress and pay only $10/hour.
A virtual medical assistant can help!

Healthcare's next stage will be virtual

Virtual Executive Assistant

Get more done with less stress and pay only $10/hour. A virtual medical assistant can help!

Our Medical Partners

We Help Hundreds of Healthcare Practices Clients Across the U.S.!

Join the countless satisfied physicians who trust our proven solutions, backed by an extensive arsenal of happy clients enhancing their practices.

disc spine
consult care
artisan-1
advocare
advance podiatry
mhc
Sisselman
rsny 2
laser podiatory
applegarth dermatology
tahoe fracture
pain & healing
moore eye
Pain & disability
ohiofoot
ohiofoot

Need Help?

Virtual Assistant For Top-notch Executive Support!

Why hire a Virtual Executive Assistant?

We help executives, founders, and small teams regain hours every week by delegating predictable, time-consuming administrative work. Our executive VAs combine executive-level experience with remote efficiency to manage calendars, inboxes, travel, and confidential workflows.

We remove low-value tasks so you can focus on strategic goals and growth. This creates immediate capacity and improves high-level decision-making across your team

portiva's virtual executive assistant

What our Remote Assistants do — Real Admin tasks, Real outcomes

Dedicated VA services tailored to leaders. We provide focused executive support so leaders can operate at full capacity. Our virtual assistant solutions include calendar coordination, inbox management, travel booking, meeting prep, project oversight, and confidential admin.

Core Duties of a Remote Executive Assistant

Core Duties of a Remote Executive Assistant

Executive calendar management and prioritization

We block focus time, prepare agendas, and reduce meeting churn.

Email triage, drafting, and follow-up workflows

We minimize your inbox load and speed up responses.

Travel booking, itineraries, and expense preparation

We handle logistics and mitigate travel friction.

Meeting preparation: agendas, briefs, and action-item tracking

We ensure every meeting drives outcome.

Project coordination and task management

We keep projects on schedule(Asana, Trello, ClickUp).

Vendor coordination, research, and confidential admin

Manage emails, respond promptly, and prioritizing key messages.

Portiva's Virtual Medical Assistant Services
Boost Efficiency, Cut Costs

Portiva’s Virtual Medical Assistant Services help healthcare providers streamline administrative tasks,
improve efficiency, and enhance patient care—all while reducing workload and costs.

Why Our Executive Virtual Assistant Support Outperform In-house Hires

Vetted Senior Assistants

Each EA has years of experience in VEA services. We screen for proven judgment, confidentiality, and professionalism.

Managed support model

We provide backup coverage, onboarding help, ongoing training, and seamless quality checks.

Transparent pricing and measurable ROI

We offer clear packages so you can track hours saved and maximize productivity. Our model reduces payroll overhead compared to an in-house hire.

Pricing — Starter Plans(part-time & full-time)

Starter — 10$/hour. Perfect for founders who need calendar coordination and inbox triage.

Flexible options for part-time or full-time coverage, designed to enable leaders to stay focused on priorities.

portiva's virtual executive assistants

We Manage Your Process — Fast onboarding, Measurable results

1. Getting started: Discovery call (20 min). We map your priorities, tools, and top pain points.

2. Match & trial week. We assign a dedicated VA and run a 7-day trial to confirm fit. This minimizes risk and ensures chemistry.

3. Onboarding & SOP building. We document workflows, access protocols, and success metrics.

4. Monthly review & optimization. We measure hours saved, responses, and task completion to continually maximize efficiency.

Small case study

Case: How a VEA helped a SaaS founder reclaim 12 hours weekly and boost deal follow-ups by 30%.

Client: VP of Growth, SaaS startup. They struggled with admin overload, calendar coordination, and missed follow-ups.

Solution: We provided a part-time executive assistant (20 hours per week) plus meeting-prep SOPs. Email rules and templates improved correspondence efficiency.

Result: Leadership reclaimed 12 hours per week, deal follow-ups accelerated by 30%, and evenings were freed to focus on strategic initiatives.

virtual-assistant

How a Virtual Assistant
Can Enhance Your Business Processes

An executive virtual assistant can perform various tasks to help an executive run the office more efficiently. Receiving and managing emails, booking appointments, overseeing personal chores, organizing conferences, and more are all in a day’s work for an assistant.

portiva's executive virtual assistant

What To Know When Hiring A Perfect EA

Always take into account experiences, trustworthiness, and clear communication when bringing a VEA on board. Also, search for candidates who have worked with busy executives before. A VEA should have phenomenal personal organization, be a proactive self-starter, and have a strong focus on details.

How To Successfully Hire A VEA

Finding a VEA is an easy process with straightforward steps. Firstly, create a list detailing the specific chores and skills needed for the job. Upon completion, begin screening applicants, holding interviews, and hiring the most suitable candidate. Your productivity and achievement of your enterprise goals will soar with the right assistant.

Get Started — Trust, credibility & Extensive experienced VA

We require background checks and confidentiality agreements for all VAs. Every VEA we place has been thoroughly vetted and matched to your preference.

We assign a dedicated account manager to oversee quality, provide exceptional support, and serve as your partner in long-term success. Our model ensures high-quality VA services without disruption.

Your Questions, Answered
Frequently Asked Questions

Frequently Ask Questions

What does a VEA charge?

Rates vary by experience and scope. Our VEA services include hourly, retainer, and fractional options. We’ll provide a clear proposal with ROI and transparent pricing.

How quickly can we onboard?

Most clients are operational within 5–10 business days. We start with a trial week so you can connect with your assistant and confirm fit quickly.

Are your assistants U.S.-based?

We offer both U.S.-based and international virtual executive assistants. Each one is matched to your time zone, confidentiality needs, and budget.

What if my assistant is unavailable?

Our managed model includes backup coverage and an account manager. We ensure work continues without interruption so your priority tasks never stall.